Terms and Conditions
Payment & Cancellation
Payments
- Registration fees are due at the time of registration.
Cancellation Fees
- If you cancel on or prior to 1 December 2024 you will forfeit $100 per person for administration fees (plus GST). Additionally, there may be third party charges applied by hotels and ground operators..
- Cancellations made on or after 12 January 2025 will incur loss of registration fees.
Refunds will not be made on unused portions of the conference.
Travel insurance is highly recommended should you need to cancel your trip due to unforeseen circumstances. Please ensure that you read any disclosure statements with regard to COVID-19 and pandemic cover.
Authority
You accept that in the event of an accident, disaster or emergency being reported to have occurred in a country where you will or may be traveling, you authorise us to disclose to the Australian Government Department of Foreign Affairs and Trade details of your itinerary (including without limitation, transport and accommodation arrangements) and your contact details within Australia and overseas.
Privacy Statement
Data collected on this registration will be used by PSA and its agent to provide information necessary to service providers such as hotels, airlines, tour operators and any other organisations deemed necessary to deliver the full travel and conference program as outlined. This data may also be used in accordance with PSA’s Privacy Policy (available on the PSA website www.psa.org.au).
Special Notes
It is the responsibility of each person to ensure that they have a valid and current passport and that it has at least six (6) months validity from your expected date of return to Australia. If you are traveling on passports other than Australian or New Zealand you must have an Australian re-entry Permit. The Pharmaceutical Society of Australia and the operator will not accept responsibility for the currency or validity of your travel documentation.
Travel Insurance
It is ESSENTIAL that attendees consider travel insurance and this should be taken out at the time of booking. Like all forms of insurance there are a wide variety of options available from various companies. What is suitable for one could be quite inappropriate for another. Attendees should carefully consider these options and make the selection most relevant to their circumstances.
Travel insurance is available from PSA Travel or your insurance agent. Policy options will be sent to you with the confirmation of your booking.
Note: It is rare that any travel insurance will cover disinclination to travel in the event of terrorist incidents or pandemic declared at the time. If you cancel for this reason, you will be liable for the full published cancellation fees as outlined in the terms and conditions on your registration form.
If you have taken out your own travel insurance, please ensure it is valid for this particular journey. If in doubt, please check with your insurance provider.
Should a Force Majeure situation occur in the weeks leading up to travel making it impossible for the either the suppliers or the organisers to continue to operate the tour, options will be offered.
Travel Documents
Passport
It is the responsibility of each person to ensure that they have a valid and current passport and that it has at least six (6) months validity from your expected date of return to Australia. If you are traveling on passports other than Australian or New Zealand you must have an Australian re-entry Permit. The Pharmaceutical Society of Australia and the operator will not accept responsibility for the currency or validity of your travel documentation.
Visa Requirements - Vietnam
Visas for entry into Vietnam are required for Australian and New Zealand passport holders. Vietnam Visas can be purchased online at https://evisa.xuatnhapcanh.gov.vn/trang-chu-ttdt
If purchasing your own visa, please be EXTREMELY CAREFUL when filling out the application form as an incorrectly completed visa can result in you being denied entry into Vietnam. Both first and middle names are required on the form.
Alternatively, PSA Travel can apply for a visa on your behalf at a cost of A$60 per person.
Visa Requirements - Cambodia
Visas for entry into Cambodia are also required for Australian and New Zealand passport holders. The visa is included in the post conference package price and will be applied for on your behalf.
